[Md Abdul Bari]

Inspecting and recording damage to incoming shipments typically involves a standardized process to ensure accurate documentation and proper handling of claims. Here are the protocols usually followed:

1. Initial Inspection Upon Delivery

Visual Check: Inspect the outer packaging for signs of damage (e.g., tears, dents, watermarks).

Count the Items: Verify the number of packages matches the delivery manifest or bill of lading.

Take Photos: Document any visible damage to the shipment or packaging with timestamped photographs.

2. Signing for the Shipment

If damage is evident, note it on the delivery receipt or proof of delivery (POD) form before signing.

Use clear language, such as “Damaged box,” “Broken seal,” or “Visible dents.”

If the driver is present, notify them of the damage and ensure the note is included.

3. Unpacking and Detailed Inspection

Open the package carefully to avoid further damage.

Inspect the contents for hidden or internal damage.

Take additional photos of the damaged goods and the inner packaging.

4. Recording Damage

Log Details: Record the shipment details (e.g., tracking number, delivery date, supplier name) and a description of the damage.

Save Documents: Retain all relevant paperwork, including invoices, packing slips, and delivery receipts.

[Md.Rejuan Hossain]

Inspecting the goods. Comparing to the PO. Updating the quantity and posting the receipt.p

[Muhammad Zeeshan Asghar]

Protocols for inspecting and recording damage to incoming shipments include a thorough visual inspection of the exterior and contents upon arrival. Any visible damage is documented with photographs and detailed notes on the receiving report, and the supplier is promptly notified to address the issue. Additionally, a designated team reviews the findings to determine if further action, such as return or claim, is necessary.

[Md.Rejuan Hossain]

Inspecting the goods. Comparing to the PO. Updating the quantity and posting the receipt.f